Work guide
All-Hands Replay: Turn Company Meetings Into a Podcast Recap People Actually Listen To
Your meeting, replayed in five minutes nobody dreads.
Paste your all-hands notes or transcript into the All-Hands Replay template and get a two-host audio recap your team will actually finish.
The All-Hands Replay template turns a long company meeting into a short, two-host audio recap that the people who missed it will actually finish. Instead of a dense email thread or a 47-minute recording nobody reopens, you get a conversational segment where two anchors walk through the decisions, the wins, the metrics, and the next steps in the time it takes to refill a coffee.
It works because the format is familiar and low-friction. People skim emails and skip replays, but they will listen to two voices trading the highlights on a commute or between calls. You feed in your meeting notes or transcript, the AI shapes them into a clean recap, and the result lands as an MP3 you can drop into Slack, or as a private RSS feed your team subscribes to like any other show.
How to make one with Pollinator Studio
- 1
Start from the All-Hands Replay template
In Pollinator Studio, open the template gallery and select All-Hands Replay under the Work category. One click loads the full recipe: two anchors (Zephyr and Despina), a conversational recap script structure, intro and outro prompts, and background music already wired up. You can generate immediately with the defaults, or customize any piece before you do.
- 2
Drop in your meeting source
Feed the template your raw material. Paste the meeting transcript or your notes, point it at a URL (a recap doc or wiki page), or just give it the topic and key bullet points. For newsroom-edition workspaces you can connect a feed and schedule recaps to publish on a cadence. The AI ingests the content and structures it into decisions, updates, and action items rather than a flat read-through.
- 3
Set the two hosts and their delivery
The defaults pair Zephyr as the lead host and Despina as the co-host so the recap feels like a real conversation, not a memo read aloud. Keep them, or swap either one from the 73-voice library. Set each host's delivery style and pace independently, and preview any voice before you commit, so a warm, brisk anchor handles the wins and a steadier voice handles the numbers.
- 4
Edit the script, intro, and outro
Tune the AI prompts so the recap sounds like your company. Edit the intro to name the meeting and date, adjust the script prompt to emphasize what your team cares about (decisions over chatter, metrics over backstory), and write an outro that points to the action items or the next sync. Set the target length too: a five-minute recap usually beats a fifteen-minute one for completion rates.
- 5
Add music and cover art, then render
Pick a background bed and transitions from the 83-track licensed library to set a calm, professional tone, and add cover art (generate one with AI or upload your team's logo). Then render. Pollinator Studio processes the audio asynchronously and fast, so you can keep working while it builds the final MP3 with up to four anchors if you added guest voices.
- 6
Distribute and save your template
Download the MP3 to post in Slack or your intranet, or use one-click RSS distribution to push it to Spotify, Apple Podcasts, and Amazon Music as a private internal show. Finally, save your customized version as your own template so next month's all-hands recap is a single click with your voices, tone, and music already locked in.
Make it your own
The All-Hands Replay template is ready to use as-is — one click and you're generating. But every part is editable: swap any of the 73 AI voices and set each host's delivery and pace, change the background music, edit the AI script and intro/outro prompts, set the length, and add your own or AI-generated cover art. Use All-Hands Replay as-is for a fast turnaround, or make it your own: swap either host from 73 AI voices, set each anchor's delivery and pace, edit the AI script and intro/outro prompts to match your company voice, change the background music, set the runtime, add cover art, then save it as your own reusable template for every future meeting.
Prefer to start from scratch? Build your own custom template and save your setup to reuse for every future episode.
Tips for a great work episode
- Feed it the transcript, not just slides. A transcript carries the nuance and the offhand decisions that slides leave out, and the AI script turns those into the moments people actually want the recap for.
- Keep recaps under five minutes. Completion rate matters more than completeness; link the full recording in the outro for anyone who wants depth.
- Split host roles deliberately. Let Zephyr carry energy and wins, and let Despina handle metrics and action items, so the structure is audible even without watching the screen.
- Lock pronunciation rules for your company names, product codenames, and acronyms in your workspace so every recap says them correctly without you re-fixing them each time.
- Standardize the intro and outro once, then save as a template, your recaps stay consistent across teams even when different people produce them.
What you can do with Pollinator Studio
- 100+ ready-made templates — one click to start
- 73 AI voices — preview + per-host delivery & pace
- AI script from a URL, pasted text, or a topic
- 83-track licensed music + transition library
- AI-generated (or upload your own) cover art
- One-click RSS distribution to Spotify, Apple & Amazon
- Schedule daily/weekly auto-generation + auto-publishing from your feed
Try the All-Hands Replay template free
30 minutes of audio per month. No credit card, no microphone.
Start freeFrequently asked questions
Can I keep the recap internal instead of publishing it publicly?
Yes. The simplest path is to render and download the MP3 and share it directly in Slack, email, or your intranet. If you want a subscribe-able feed, you can set up RSS distribution as a private internal show that only your team follows.
How long should an all-hands recap be?
Aim for three to five minutes. The whole point of the recap is that people finish it, so set a short target length in the template and let the AI prioritize decisions, key updates, and action items. Point listeners to the full recording in the outro if they want everything.
Do I have to keep Zephyr and Despina as the hosts?
No. They are sensible defaults that create a natural two-person conversation, but you can swap either one from 73 voices and set each host's delivery and pace. Preview voices before committing so the pairing matches your company tone.
What's the fastest way to make this repeatable every month?
Customize the template once, hosts, tone, music, intro/outro, then save it as your own template. After that, each new recap is one click plus dropping in the latest meeting notes. Newsroom-edition workspaces can also connect a feed and schedule recaps automatically.
Will it pronounce our internal product names and acronyms correctly?
Set pronunciation rules at the workspace or project level for your company names, codenames, and acronyms. Those rules apply to every recap you generate, so you fix each tricky term once instead of every episode.
