Community guide
How to Make an HOA & Neighborhood Update Briefing Residents Actually Listen To
Your weekly neighborhood news, in a briefing residents finish.
Turn your HOA newsletter and neighborhood news into a short weekly audio briefing residents will actually finish on a dog walk or commute, no recording gear required.
An HOA and neighborhood update briefing takes the announcements, meeting outcomes, deadlines, and reminders you'd normally bury in a PDF newsletter and turns them into a short, friendly spoken update two AI hosts deliver like a local radio segment. Instead of asking residents to open another email attachment, you hand them a four-minute briefing they can play while walking the dog, driving to work, or making dinner.
It works because community news is exactly the kind of thing people mean to read and never do. A monthly newsletter gets skimmed for the one item that affects them; a weekly audio briefing gets finished. The HOA / Neighborhood Update template is pre-tuned to lead with what residents care about most, dues deadlines, board votes, amenity closures, parking and trash schedule changes, and upcoming events, in a warm, neighborly tone that doesn't sound like a bureaucratic memo.
How to make one with Pollinator Studio
- 1
Start from the HOA / Neighborhood Update template
In the template gallery, click the pre-built HOA / Neighborhood Update template under the Community category. One click loads the whole recipe: a script prompt tuned for community announcements, a two-host briefing structure, default voices, a low background bed, a friendly intro and outro, and a sensible weekly length. You can generate right away or change any piece first.
- 2
Add this week's neighborhood news
Paste your draft newsletter, board-meeting minutes, or a bulleted list of updates, drop in a URL to your community calendar or notice, or just type the topics you want covered. In newsroom-edition workspaces you can connect an RSS, WordPress, or JSON feed from your community site and schedule the briefing to build itself every week.
- 3
Let AI write the briefing script
The template's prompt organizes everything into the order residents care about: a warm welcome, the headline items (dues, votes, closures), schedule and parking changes, upcoming events, and a friendly sign-off with who to contact. Set your target length first, three to five minutes covers a normal week, and the script sizes itself to fit. Read the draft and edit any line directly so every fact is right before you generate audio.
- 4
Choose and tune your two hosts
The template ships with Kore as the main community host and Sulafat as a warm co-host who handles events and reminders, but you can preview all 73 voices and swap either one to match your neighborhood's personality. Set each host's delivery and pace so the lead sounds clear and welcoming while the co-host stays light and approachable, the back-and-forth is what makes it feel like neighbors talking, not an announcement system.
- 5
Add the local details and a community look
Add pronunciation rules at the workspace or project level so your subdivision name, street names, board members' names, and acronyms like HOA, CC&Rs, or ARC are read correctly every single week. Keep the default background music low and friendly or swap it from the 83-track licensed library. Generate AI cover art or upload a photo of your entrance sign or clubhouse so the briefing looks unmistakably like your community.
- 6
Render, then share with residents
Hit generate and the async renderer assembles the audio in the background. Download the MP3 to attach to your usual email blast, post in the neighborhood Facebook group, or drop in a resident WhatsApp thread, or use one-click RSS distribution to publish a feed to Spotify, Apple Podcasts, and Amazon Music so residents can subscribe once and never miss an update. If it works for your community, save it as your own custom template so every future week starts from your exact setup.
Make it your own
The HOA / Neighborhood Update template is ready to use as-is — one click and you're generating. But every part is editable: swap any of the 73 AI voices and set each host's delivery and pace, change the background music, edit the AI script and intro/outro prompts, set the length, and add your own or AI-generated cover art. Use the HOA / Neighborhood Update template as-is, or make it yours: swap either host from 73 voices, set each speaker's delivery and pace, edit the AI script and intro/outro prompts, change the length, swap the background music, add your community's cover art, then save it as your own reusable template.
Prefer to start from scratch? Build your own custom template and save your setup to reuse for every future episode.
Tips for a great community episode
- Lead with what hits residents' wallets and calendars first, dues deadlines, special assessments, and amenity closures, then move to softer news like events and recognitions.
- Keep each briefing under five minutes. A four-minute update residents finish beats a ten-minute one they abandon halfway through.
- Always close with a clear call to action and a contact: when the next meeting is, how to RSVP, or who to email with questions.
- Add your subdivision name, street names, and board members' names to workspace pronunciation rules once so they're never mangled in future weeks.
- Keep the same release day and host pairing every week, residents come to expect their Sunday-evening neighborhood update as a habit.
What you can do with Pollinator Studio
- 100+ ready-made templates — one click to start
- 73 AI voices — preview + per-host delivery & pace
- AI script from a URL, pasted text, or a topic
- 83-track licensed music + transition library
- AI-generated (or upload your own) cover art
- One-click RSS distribution to Spotify, Apple & Amazon
- Schedule daily/weekly auto-generation + auto-publishing from your feed
Try the HOA / Neighborhood Update template free
30 minutes of audio per month. No credit card, no microphone.
Start freeFrequently asked questions
What should I paste in to generate an HOA update?
Anything you already write: your draft email newsletter, the board-meeting minutes, a bulleted list of this week's announcements, or a link to your community calendar. The AI pulls out deadlines, votes, closures, and events and organizes them into a resident-friendly briefing.
Can it build a new briefing automatically every week?
In the newsroom edition, yes. Connect an RSS, WordPress, or JSON feed from your community site and set a weekly schedule, each edition is fetched, written, rendered, and published hands-free. In the creator edition you generate each week's update on demand in a couple of minutes.
How do I make sure street names and board members' names are pronounced right?
Add them as pronunciation rules at the workspace or project level once. From then on, your subdivision name, street names, surnames, and acronyms like HOA, CC&Rs, and ARC are read correctly in every briefing automatically.
Do residents need a podcast app to listen?
No. You can download the MP3 and share it in your existing email, Facebook group, or messaging thread. Or use one-click RSS distribution so residents who prefer Spotify, Apple Podcasts, or Amazon Music can subscribe, whichever suits your neighborhood.
Creator or Newsroom edition, which should an HOA use?
Either. Small boards usually use the creator edition and generate the update on demand. Larger associations or property-management companies running many communities use the newsroom edition to schedule and auto-publish a weekly briefing per neighborhood.
